Simple Tricks to Streamline Your Business

Businesses of different scale and scope can experience similar challenges when it comes to their respective operations. This is especially true for enterprises that are growing or pursuing expansion. System problems, misplaced files, and delayed payments are problems in daily activities that can lead to more serious setbacks. To avoid this, the management can take a more proactive stance by streamlining the business.

Streamlining is basically the process of simplifying your business and the processes involved in it. It begins by reviewing systems and operations, followed by identifying steps that can be simplified,  activities that can be retained, and areas where bottlenecks occur. When applicable, certain processes can be re-organized to eliminate errors or complete the task more quickly, whichever result the management aims to achieve on the way to minimizing costs and improving the efficiency of operations.

Here are simple tricks for streamlining your business:

Think before you print

One of the best ways to start streamlining business operations is to reduce paper consumption. An average office worker still uses 10,000 sheets of paper a year, equivalent to one sheet every 12 minutes. So, if a company has around 50 employees, you can imagine how much is spent annually on paper alone.

Try to minimize the use of paper to cut your costs. Rather than printing drafts and writing down your comments, you can proofread and revise reports using word-processing software. Review the document for the last time and check for other errors. Lastly, print only the final version.

Having less paper can also help improve the speed of processing requests. Moving documents from one office to another for the approval of the executives is time-consuming. To address this, some companies opt for business solutions—from processing purchase orders to approving leave applications of employees—that allow them to manage everything electronically.

Invest in technology

Using technology to improve daily activities is also practical. Small business VoIP, for example, provides flexibility in handling phone calls and voice mail messages. In addition to this, the cost of VoIP is up to 40% less than that of the conventional telephone system.

You can also make improvements with regards to the software you use. One way you can do this is through adopting an integrated software platform where you can perform several functions, ranging from simple data entry to more complex activities like accounting and inventory management.

Technology can be a bit expensive. To maximize your investment, choose the ones that will significantly help you improve the speed of processing transactions and reduce or even eliminate errors.

Use your time wisely

Among the all resources, time is probably the most difficult to manage. Aside from the fact that it is intangible in nature, it is also something that you can never regain once gone. Hence, it is but logical to complete business activities with the utmost consideration for time. A timetable is designed to have allowances, not for people to slack off on the job until the deadline, but to make sure that the project will be completed on time in case unforeseen events occur.

As for meetings, it is advisable to discuss most matters within an hour. Bring up only the items that are relevant to the meeting’s agenda. Better yet, have fewer staff meetings—sometimes, the answer really lies in less talk and more action.

Less can actually be more. Some entrepreneurs are tempted to be very detailed in every part of the business so processes will be fool-proof. However, there might come a time when this can be counterproductive, because you tend to lose sight of the operations as a whole. Don’t worry, though—you can still streamline your business to improve your efficiency, lower your costs, and achieve your target sales and profitabilty figures.

Edward Morrison is an article writer that talks about business and technology. He contributed different business and technology related articles like gadgets review, latest tech news, small business phone guides and business phone service in different websites. Aside from writing, he also loves to read books, to travel and do skydiving during his free time.

  • Make A Big Impression On Your Customers With VoIP(theapptimes.com) When your business was first starting out, it was okay for you to be the one to answer customer phone queries. As you go bigger, you slowly realize that you need a system. You need staff to do the smaller jobs so you can focus on the more important ones. But, as a small business, you also don’t have the cash flow to hire several people just to…

  • Is it really an answer of all of(phonesystems786.wordpress.com) Is it really an answer of all of your troubles related with your business communication?
    Get answers to your biggest business communication issues and get a comprehensive detail related with voice over IP FAQ and hear how VoIP can improve communications and flexibility in your business.
    Why get voice over Internet Protocol (VoIP) hardware in your…


  • Businesses Cutting Costs Thanks To High Speed Broadband(return2writing.com) ”Doing more with less” has always been one of the golden rules of business, but it’s never been more crucial than it is right now. The business landscape post-2008 has been beyond competitive. Not only are there more businesses than ever all competing for the same clients and customers, but they’re all vying for a smaller pool of money.

  • Management Tips to Streamline Your Business and Help Reduce Costs.(llatech.com) Running your business is an extremely complicated almost overwhelming process and if you don’t know what to look out for, you can often find that you are running your business in an inefficient manner. Streamlining your business can ultimately have a positive effect on almost every aspect of your business, from the bottom line to customer…

  • Managing a Remote Workforce with Small Business VoIP(virtualpbx.com) Today’s small business has become much more sophisticated than the mom-and-pop, family-owned businesses of yesteryear. By providing flexible workplaces and a rich, bureaucracy-free environment, employers are able to attract top talent from all over the country and the world. Today’s small businesses may manage a workforce separated by time zones…

  • 5 Reasons Why All Small Business Should Use VoIP Service Providers(tomaltman.com) The use of traditional landlines is slowly declining in use. It’s only a matter of time before they become completely phased out. Just like the Sony Walkman that became displaced by the Apple iPod, advancements in technology are quickly changing how we work and connect with others.
    A perfect example of this is the rising use of smartphones.


  • Streamlining Online Payments(sys-con.com) Ariba, an SAP Company, and Discover Financial Services has unveiled Ariba Pay . The new service, to be offered by Ariba, is expected to transform B2B payments by eliminating paper transactions, providing better visibility into cash flow, and producing rich remittance information that improves reconciliation processes for buyers and…

Scan to Donate Bitcoin
Like this? Donate Bitcoin to at:
Bitcoin 1CHfhS6UHzM2fgLmx1gLfnPmeWNYwSRt3b
Donate
 Name: Email: We respect your email privacyPowered by AWeber Autoresponder 

Tags: , , , , , , , , , , , ,

Loading Facebook Comments ...